Privacy Policy

VIETIS Corporation deeply recognizes that personal information of customers is a crucial part of privacy. In conducting our business activities such as DX promotion, SES provision, system development, and UI/UX design, we handle personal information by establishing internal regulations for the protection of personal information, organizing an organizational structure, and striving for the appropriate protection of personal information, thereby respecting our customers and responding to their expectations and trust in our company.

Acquisition, Use, and Provision of Personal Information Our company specifies the purposes of using personal information within the scope of our business activities and acquires, uses, and provides personal information fairly and appropriately to achieve these purposes. We also take measures to prevent the use of acquired personal information beyond these specified purposes.

Compliance with Laws and Norms Our company complies with laws, national guidelines, and other norms related to personal information, as well as general social order, to ensure the appropriate protection of personal information.

Proper Management of Personal Information Our company fully recognizes the risks associated with the personal information we handle, such as unauthorized access, loss, destruction, alteration, and leakage. We implement reasonable security measures and take appropriate corrective actions if problems occur.

Response to Inquiries Our company appropriately responds to requests from individuals regarding the disclosure, correction, suspension of use, and complaints about the personal information we handle.

Continuous Improvement Our company maintains and strictly implements management regulations and systems related to the protection of personal information, thoroughly operates them with all employees, and conducts regular reviews to continuously improve our personal information management system.

Enacted on April 15, 2024

VIETIS Corporation Representative Director Kazuhisa Watanabe

Contact Information

Regarding the Privacy Policy Personal Information

Inquiry Desk Address: 7th Floor, Nihonbashi TEC Building, 3-3-10 Nihonbashi Ningyocho, Chuo-ku, Tokyo 103-0013

Personal Information Protection Manager: Pham Duc Trung 

TEL: 03-5759-4881

About Personal Information Handled by Our Company

Based on our “Privacy Policy,” our company is committed to the appropriate protection of personal information. We hereby inform you about the personal information we acquire and hold for our business purposes:

  1. Name and Address of the Personal Information Handling Business Operator, and the Name of the Representative if a Corporation
    • Business Name: VIETIS Corporation
    • Representative Director: Kazuhisa Watanabe
    • Address: 7th Floor, Nihonbashi TEC Building, 3-3-10 Nihonbashi Ningyocho, Chuo-ku, Tokyo 103-0013
  2. Name or Position, Affiliation, and Contact Details of the Personal Information Protection Manager (or their Agent)
    • Personal Information Protection Manager: Pham Duc Chung
    • Email: vis.pmark@vietis.com.vn
    • Telephone: 03-5759-4881
  3. Purposes of Using Personal Information
    • The purposes for which our company handles personal information in our business activities are as follows:
      • Customer Information: For business management, various communications, billing, and payment management.
      • Employee Information: Used for employee management-related tasks (business, labor, and HR management, payroll-related tasks, welfare benefits, etc.)
      • Applicant Information: Used for recruitment-related tasks (providing information related to recruitment, deciding on recruitment eligibility, communications related to recruitment processes, etc.)
      • Former Employee Information: Used for communications with former employees, and responding to inquiries from them.
      • Inquirer Information: To respond to inquiries.
      • Information of the Individual and their Agent (when requesting disclosure, etc.): To respond to requests for disclosure, etc.
    • For other purposes, we will use the personal information as specified individually in writing.
  4. Contact for Inquiries About Personal Information
    • For complaints, consultations, and inquiries regarding the handling of personal information, including held personal data, please contact the below “Inquiry Desk.”
  5. Name of Accredited Personal Information Protection Organization and Where to Submit Complaints for Resolution
    • None
  6. Procedures for Disclosure, etc.
    • Our company promptly responds to requests from the person regarding held personal data for disclosure (notification of purposes of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, suspension of provision to third parties, and disclosure of records provided to third parties). If requested, we will confirm the identity of the requester or their agent and respond within a reasonable period and scope.
  7. Acceptance Method and Desk for Disclosure Requests
    • Requests for disclosure regarding held personal data should be made to the below reception desk. Once contacted, we will send you the prescribed “Held Personal Data Disclosure Request Form” by post, fax, or email. Please fill out the form, enclose the necessary documents, and apply by post or email. (The sender will bear the postage costs.)
    • We will respond according to the desired method of disclosure after confirming that the requester is the person or their agent.
  8. Measures Taken for the Safe Management of Personal Information
    • Our company strictly handles personal information, based on a privacy policy compliant with JIS Q 15001, and operates a personal information protection management system by setting regulations concerning personal information. We ensure the proper handling of personal information from organizational, human, physical, and technical perspectives.
    • Although we entrust personal information to third parties abroad, we appropriately take safety management measures including understanding the external environment. For details about specific safety measures, please inquire at the below “Inquiry Desk.”

Inquiry Desk